ARC Review Application Form

Prior to submitting this application please read the ARC Guidelines

Applications must be submitted by the Third Wednesday of each month to be reviewed on the Fourth Friday of the month


Failure to submit an application for renovations can lead to a violation fine Sandpiper Bay Property Owners Association

Preferred Delivery: Upload to PMC portal at

Mailing Address: 1205 Culbreth Drive Ste. 100, Wilmington, NC 28405

Email Address:

Hand Deliver: Drop Box located in the Residents Center Library

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Have questions completing the application; contact an ARC member


Provide a description of the proposed change, including the purpose or reason for the change, the type and color of materials to be used, location on the property, and any other pertinent information required to evaluate the proposed change.


List Page Number, Section and Paragraph from the ARC Guidelines Document That Apply to Your Change:

Attach new paint color samples for stucco, trim, fascia, and/or wall (No approval is required to repaint house or trim in exactly the same color)


The supporting documentation listed below must accompany this architectural review application, as applicable for the proposed change. An application received without all required submissions will be considered incomplete. In such case, the ARC's thirty (30)-day review period will not commence until all required submissions have been provided. In general, an applicant should provide all documents and exhibits required by the Town of Sunset Beach for the proposed improvements

A. Paint or Stain Colors - A sample of the color(s) to be used must be provided, both for repainting or re-staining existing improvements and for structural additions, together with a list of existing paint colors on the house or appurtenant structures, which will remain, unchanged.

B. Finish Materials - A description and/or sample of all finish materials to be used for the exterior surface of proposed improvements must be provided.

C. Site Plan - A site plan, drawn to scale, showing the location and dimensions of the proposed improvement, including orientation with respect to the property lines, unit, and adjacent dwelling units must be provided for structural additions to the home, decks, patios, walls, screens, and major landscape changes which require approval.

D. Architectural Drawings and Landscape Plans - Detailed architectural drawings or plans must be provided for decks, house additions and major landscape improvements which would change the topography of the lot or landscape plan originally provided by the builder.

E. Photographs or Brochures - The inclusion of photographs or brochures is appropriate for exterior lighting fixtures, decorative objects and similar cosmetic additions to the unit or lot.

F. Other Exhibits - Other exhibits may be required in order to permit adequate evaluation of the proposed change. Homeowners are advised to seek guidance from the ARC or Managing Agent prior to the submission of an application.

G. Tree Removal – A picture of the property and documentation that 811 was contacted so that no cables or lines would be disrupted by the tree removal.

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i. Nothing contained herein shall be construed to represent those alterations to lots or buildings in accordance with these plans shall not violate any of the provisions of the Building and Zoning Codes of the Town of Sunset Beach, to which the above property is subject. Further, nothing contained herein shall be construed as a waiver or modification of any said restrictions.

ii. Where required, appropriate building permits shall be obtained from Sunset Beach prior to the start of any construction. Nothing contained herein shall be construed as a waiver of said requirement.

iii. Owner understands and agrees that no work on this request will commence until written approval has been obtained from the ARC.

iv. Owner further understands and agrees that no exterior alterations are permitted before written approval is obtained and that the Owner may be required to restore the property to its former condition at Owner's own expense if such alterations are made and subsequently disapproved in whole or part. Further, owner understands that any legal expense associated therewith may be the responsibility of Owner.

v. Owner agrees to give the ARC and/or Managing Agent, express permission to enter the Owner's property at a reasonable time to inspect the proposed project, the project in progress and the completed project. Owner will notify the ARC upon completion of the project so that a final inspection can be made.

vi. Owner understands that any approval is contingent upon the completion of alterations in a workmanlike manner and in accordance with the approved plan and specifications for said alterations.

vii. Owner acknowledges that he/she is familiar with the architectural review requirements and procedures for the Sandpiper Bay Property Owners Association.

viii. Owner understands that the authority to perform an alteration granted by this application will automatically expire if the work is not commenced within one hundred eighty (180) days following approval, and completed one hundred eighty (180) days following commencement of work, unless another time frame is specifically authorized in writing by the Architectural Committee.

ix. Owner agrees to store construction materials only on his own property, rather than on common areas, easements or parking areas, to bear the cost of repairing any damage caused to such areas, and to remove all unused materials from public view within seven (7) days following the completion of work.

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