Sandpiper Bay Residents Center Reservation Contract Form PRIVATE EVENTS Sandpiper Bay Property Owners and authorized Renters have the right to reserve the Residents’ Center. Please provide all requested information; send or deliver to Hans Engels, cscs.management@gmail.com or 7479 Balmore Drive Rules governing the use of the Residents’ Center are available on the Sandpiper Bay website under "Community Activities Committee". Your reservation to hold a date on the Sandpiper Bay Events Calendar is not final until you receive notification from the Board of Directors or its designee. Any scheduling conflicts will be managed on an individual basis and a decision by the Board of Directors will be binding. You will receive an approval if there is no scheduling conflict. Please note that these facilities may not be used for profit-making activities. The facilities are under 24/7 security camera surveillance. IMPORTANT: : Damage of any kind will be charged to the individual who reserves the Residents’ Center. Failure to voluntarily reimburse the POA for said damages shall result in a lien placed on your property. Disclaimer: This is a private party for invited guests only. - For residents: the refundable fee is $100, make check payable to SPB HOA. Checks will be held until after the event. The check will be returned if the Resident’s Center passes inspection, following the event. - For non-residents: the non-refundable fee is $150, make checks payable to SPB HOA. The Swimming Pool, Library and Fitness Center are not included in the rental of the Residents’ Center and are available to community residents for the duration of the private party. Coffee and paper products at the Residents’ Center may not be used for private functions. You will be expected to provide your own food, dishes and utensils. Residents’ Center furniture may be moved to accommodate a private function but may not be moved into the Fitness Center or in such a way as to block entrance or exit from the Residents’ Center. Clean up of the Residents’ Center must be completed by the morning immediately following the event. An inspection of the facility will be following your event. Name Address Phone NumberEmail Address Date of Event MM slash DD slash YYYY Hours (incl. set up and cleaning) # of Attendees If applicable: Name of the Caterer Description of EventPlease list any special needs or requests: Do you plan to use table clothes and chair covers? (Must be dry-cleaned before being returned) Yes No Do you wish to be present during the closing inspection? Yes No Board of Directors Approval: Date MM slash DD slash YYYY Resident’s Signature: Reset signature Signature locked. Reset to sign again Date MM slash DD slash YYYY
